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ABSTRACT SUBMISSION
GUIDELINES
Persons interested in
submitting abstracts for consideration as oral or poster presentations for
the conference A Multicultural Caribbean United Against HIV/AIDS
may do so by completing the Abstract
Submission Form in Spanish or English only. In addition
to completing the online form, or sending
the printable version by mail, the Abstract
Submission Form can be returned via fax to 1-301-628-3101. All oral
presentations at the conference must be in one of the four conference
languages (Spanish, French, Dutch, or English) and will be simultaneously
translated into the additional languages. Poster presentations can be in
any of the four conference languages. There will be no translation of
poster presentations.
The form must be
received by the conference organizers by November 5, 2003. Notification
of acceptance or rejection of submitted abstracts will be made by
December 1, 2003.
The following guidelines
must be observed in submitting an abstract. Abstracts not meeting these
requirements will not be considered.
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All abstract proposals
must be submitted on an official Abstract Submission Form. If you wish
to include nonpresenting authors’ names for publication, please
include this information on an attached separately. The minimum type
size for the abstract and list of nonpresenting authors is 10 point.
The form must be either mailed or faxed to the conference organizers
as instructed on the form or submitted via the conference Web site.
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Because this is a
research-focused conference, abstracts should demonstrate that the
proposed session or poster presentation is research-based in either
biomedical or behavioral science.
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Abstracts that present
Caribbean HIV/AIDS perspectives in the form of well-documented case
studies or significant field experiences with lessons learned will
also be considered.
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To be considered for
oral presentation in a concurrent session, abstract topics must
correspond to an identified conference track and abstract
category.
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All abstracts must
discuss either (a) HIV/AIDS-related research conducted in the
Caribbean
region (especially countries for which
English is not the primary language) or (b) how non-Caribbean results
and lessons of the research are directly applicable to the
Caribbean
region.
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All Abstract Submission
Forms must include the submitter’s signature (or electronic
signature for those forms submitted online) certifying that the
presenter has read and agrees to all stipulated conditions for the
presentation, such as session presentation length and format and
available audiovisual equipment.
Length
of Presentation
All concurrent sessions at
the conference will be 90 minutes in length. A minimum of 30 minutes
within each session must be reserved for participant questions and
discussion. The allowable length of specific presentations within a
session will be determined by the conference organizers and is dependent
on the number of presentations accepted for a specific session.
Equipment
Rooms for each concurrent
session will be set up with a computer and LCD projector for Microsoft
PowerPoint presentations. Oral session presenters will be required to
present electronic copies of their PowerPoint presentations. Conference
personnel will load presentations onto the computer before the session.
Please note that it will not be possible to connect individual
presenters’ personal laptop computers to the LCD projector in the
session room. Slide and overhead projectors will not be provided.
Photocopying
Materials
Presenters will be
responsible for photocopying any handout materials for their
presentations. We regret that the conference organizers will not be able
to provide photocopying services for individual presenters.
Travel
Costs
Potential presenters
submitting an abstract but requiring support to attend the conference are
encouraged to complete and submit a Scholarship
Application.
GO
TO ONLINE ABSTRACT SUBMISSION FORM
You may contact us at info@caribbean-march-2004.org
for more information.
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